our perspective

at pepelwerk we have unique point of view on how to improve our working world through the use of technology, people and experiences.
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The Scheduling Gap: How to Manage Your Shift Work Schedule Effectively

If a significant proportion of your workforce is shift workers, it can be difficult to get the right people to fill the gaps when an employee falls ill or is unable to work for any reason. You need a quick and efficient process for managing your shift work schedule. We look at the challenge employers face and the best ways to managing your shift needs.
Imagine the scenario...It’s the beginning of the day at your retail store when your cell phone rings. An employee that was on the schedule for the afternoon cancels their shift because something “came up”. You grab the staff phone list and begin making calls. After an hour, you find someone who’s willing to fill in. You thank them and resume your other responsibilities. But there are easier ways to manage your shift schedule.

Modern Ways to Manage Your Shift Work Schedule

Shift work makes the economy go 'round, but shift scheduling can certainly cause grief to both employees and employers.  Because of this, employers are constantly seeking innovative ways to address shift work and unstable scheduling. With new technology surfacing in the service industry, companies are exploring the best ways to avoid shift cancellations while empowering employees to maintain their changing schedules with ease.

Text Message Scheduling

It’s no secret that most of us stay connected through text messages. The Gap used text messaging to control and pass shifts among employees. Hourly staff and store managers reported that they liked the text messaging approach to shift scheduling because it made the process easier:
It saved time.
With proper planning, shift-posters were able to find a replacement within 24 hours. This was an improvement from managers seeking last-minute replacements for canceled shifts.
This seemed to be a strong solution. However, some managers felt like it undermined their scheduling decisions to have top-performing staff at peak hours. Without specific skills outlined to fill an open shift, managers could face not having the right talent on-staff for a particular shift. Open text scheduling seemed like a great improvement, but what would happen if the employee pool ran out, or if shift schedules got dropped, or if employees simply don’t show up?
The Gap shows that shift swapping isn’t the answer for schedule stability. Employers want to have more accessibility to people with skills and have infinite choices to manage them without their employees constantly swapping schedules.

Using pepelwerk to Manage Your Employee Shift Schedule

Pepelwerk is a new recruitment and HR platform, which offers free shift scheduling software that makes scheduling easy for employers and employees. Employers can control staffing requirements for each shift. In turn, employees can set their work availability and give employers the visibility to help them manage their shift work schedule effectively. Everything happens through one app, and is a great new way to streamline your process.
Go to our the pepelwerk Employer page to learn more about our employer tools or sign up for free to see how our shift scheduling software works!
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