Cost Per Hire Calculator - Calculate & Compare Hiring Costs | pepelwerk

learn how out-dated hiring technology and HR processes cost your business with our Cost Per Hire Calculator

use our hiring cost calculator to find out then start using the pepelwerk hiring hub to make it better

Do you know your cost per hire? Most companies actually have no idea about the true cost of hiring. Most companies also don't know the difference between hiring, employing and talent sustainability.

Not knowing can be risky for business as the future of work continues to change

Our cost per hire calculator helps you to realize the costs of your hiring process, while outlining the difference you can expect with pepelwerk.

Try our Cost per Hire Calculator & Comparison Tool

our Cost Per Hire Calculator tool evaluates:

Internal talent acquisition costs

Internal costs are things like how many recruiters you have, how many people are involved in the hiring process, and the pre-hire screening tools you use.

External recruiting costs

External costs are the staffing agencies, private employer organizations, headhunters and third-party vendors you use to contract with to help staff your business.

Hiring marketing costs

These costs are from job boards like Indeed, ZipRecruiter, LinkedIn, or speciality sites that charge you a PPC fee for posting jobs. It also includes job fairs, career fairs and more.

HR system costs

Systems costs can really sneak up on you. Think applicant tracking systems, plugins, document management systems and other software you use to vet and manage the hiring process.

ready to compare hiring costs?

Our Cost Per Hire Calculator also acts as a hiring cost comparison tool, which is designed to help you define the costs of your entire recruiting program and compare them to the value of implementing a modern hiring solution like pepelwerk.

Be aware:

  • The tool is based on budgets in US dollars
  • We use annual industry averages
  • You should only enter whole numbers

what does our Cost Per Hire Calculator do?

This Cost per Hire Calculator is designed to give Employers the financial confidence to choose pepelwerk for their hiring needs. Business decisions start with knowing your numbers - you should know your cost of recruiting.

Hiring costs comparison tool

The hiring cost comparison element demonstrates the cost-savings you can achieve with pepelwerk. The quality of our hiring experience, candidate pool and skills-matching process all trump the competition. When you see the cost-effectiveness of our platform, you’ll get a real shock!

The people who hold the purse strings will be most interested in the hiring cost comparison results, such as the Business Owner, Chief Financial Officer, Financial Planner, Human Resource Manager or Talent Acquisition Manager.

Use our handy Cost Per Hire Calculator and comparison tool to get a full picture of your hiring costs!

how pepelwerk reduces your hiring costs

pepelwerk doesn’t require implementation. It’s a pay-as-you-use, self-service Talent marketplace and Hiring Hub. All you need is to provide the job. We do all the work. Matching you with new candidates and developing your current employees and talent pool.

Using contextual skills-matching software, we deliver quality, not quantity to save you time. With one flat monthly fee, we save you money. And our user-friendly and streamlined portal enables you to review and manage your candidate matches with ease.

Internal Recruiting Team
This can include you, your operations managers or your hr person.
Count whoever actually looks to hire people.
Average Annual Salary (including bonuses)
Average number of Hours Spent Recruiting (per team member)
Average number of Hours Spent Recruiting Annually
Average number of Positions Open Annually
Average number of Positions Filled Annually
Average number of Positions Unfilled

A higher number of unfilled positions increases your average cost per hire and indicates reduced effectiveness in processes.

Lower numbers, especially zero, can indicate an effective hiring strategy and quality pool of candidates. Kudos to your team!

Do you use external recruiters, headhunters or outsourced recruiting firms to fill salaried jobs?
Number of External Recruiters/Headhunters
Are your internal and external resources trying to fill the same job?
What kind of jobs are they filling?
Please put a number next to each type of you opened or plan on opening this year for this sourcing partner
Specialist
Entry LevelIntermediate LevelExpert Level
Trade
Science
Healthcare
Engineering
Finance/Accounting
Technical
Creative
Legal/Law
Generalist
Entry LevelIntermediate LevelExpert Level
Business Support

Management

Executive

We do not match management and executive jobs. There are other platforms and agencies that do that really well.

Based on what you told us, the sourcing partner should fill amount of positions


How many postions are still open

This means the source is filling over of your jobs.

The closer the number is to 100% improves this partners effective rate. Efficiency is something you will have to measure based on how fast they fill, the quality of the Talent, the opportunity costs that could be lost by not filling the job.

The estimate cost of using this source partner to be
Do you use staffing agencies to fill hourly roles?
Check all reasons and fees that apply
Number of Staffing Agencies

Agency 5


Are your internal and external resources trying to fill the same job?

Please put a number next to each type of you opened or plan on opening this year for this sourcing partner

Specialist
Entry LevelIntermediate LevelExpert Level
Trade
Science
Healthcare
Engineering
Finance/Accounting
Technical
Creative
Legal/Law
Generalist
Entry LevelIntermediate LevelExpert Level
Business Support

Management

Executive

At this time we do not match for these roles. These are other business and tools that are really good at that

Total postions actually filled
Average number of postions unfilled
Average markup on hourly time
Average number of hours worked weekly by the temp hire
Total Hours Worked Annually
Average hourly wage for the person doing the work

Agency 4


Are your internal and external resources trying to fill the same job?

Please put a number next to each type of you opened or plan on opening this year for this sourcing partner

Specialist
Entry LevelIntermediate LevelExpert Level
Trade
Science
Healthcare
Engineering
Finance/Accounting
Technical
Creative
Legal/Law
Generalist
Entry LevelIntermediate LevelExpert Level
Business Support

Management

Executive

At this time we do not match for these roles. These are other business and tools that are really good at that

Total postions actually filled
Average number of postions unfilled
Average markup on hourly time
Average number of hours worked weekly by the temp hire
Total Hours Worked Annually
Average hourly wage for the person doing the work

Agency 3


Are your internal and external resources trying to fill the same job?

Please put a number next to each type of you opened or plan on opening this year for this sourcing partner

Specialist
Entry LevelIntermediate LevelExpert Level
Trade
Science
Healthcare
Engineering
Finance/Accounting
Technical
Creative
Legal/Law
Generalist
Entry LevelIntermediate LevelExpert Level
Business Support

Management

Executive

At this time we do not match for these roles. These are other business and tools that are really good at that

Total postions actually filled
Average number of postions unfilled
Average markup on hourly time
Average number of hours worked weekly by the temp hire
Total Hours Worked Annually
Average hourly wage for the person doing the work

Agency 2


Are your internal and external resources trying to fill the same job?

Please put a number next to each type of you opened or plan on opening this year for this sourcing partner

Specialist
Entry LevelIntermediate LevelExpert Level
Trade
Science
Healthcare
Engineering
Finance/Accounting
Technical
Creative
Legal/Law
Generalist
Entry LevelIntermediate LevelExpert Level
Business Support

Management

Executive

At this time we do not match for these roles. These are other business and tools that are really good at that

Total positions actually filled
Average number of postions unfilled
Average markup on hourly time
Average number of hours worked weekly by the temp hire
Total Hours Worked Annually
Average hourly wage for the person doing the work

Agency 1


Are your internal and external resources trying to fill the same job?

Please put a number next to each type of you opened or plan on opening this year for this sourcing partner

Specialist
Entry LevelIntermediate LevelExpert Level
Trade
Science
Healthcare
Engineering
Finance/Accounting
Technical
Creative
Legal/Law
Generalist
Entry LevelIntermediate LevelExpert Level
Business Support

Management

Executive

At this time we do not match for these roles. These are other business and tools that are really good at that

Total postions actually filled
Average number of positions unfilled
Average markup on hourly time
Average number of hours worked weekly by the temp hire
Total Hours Worked Annually
Average hourly wage for the person doing the work
Do you use online marketing boards (AKA job boards) do you use?
How many online marketing boards (AKA job boards) do you use?

Job Board #5


Marketing Platform Spend Cost Per Click Fee
NOTE: if you boost then average your cost
Do they charge seat charges?
How much per seat?
How many seats do you need?
Total Number of Jobs Posted
NOTE: count all the jobs even if they are the same role
Number of Clicks
NOTE: this number may be unknown because someone could have clicked and read your job description and decided they aren't interested
Number of Resumes/Applicants
Number of Qualified Applicants from all marketing platforms
Number of Hires

Job Board #4


Marketing Platform Spend Cost Per Click Fee
NOTE: if you boost then average your cost
Do they charge seat charges?
How much per seat?
How many seats do you need?
Total Number of Jobs Posted
NOTE: count all the jobs even if they are the same role
Number of Clicks
NOTE: this number may be unknown because someone could have clicked and read your job description and decided they aren't interested
Number of Resumes/Applicants
Number of Qualified Applicants from all marketing platforms
Number of Hires

Job Board #3


Marketing Platform Spend Cost Per Click Fee
NOTE: if you boost then average your cost
Do they charge seat charges?
How much per seat?
How many seats do you need?
Total Number of Jobs Posted
NOTE: count all the jobs even if they are the same role
Number of Clicks
NOTE: this number may be unknown because someone could have clicked and read your job description and decided they aren't interested
Number of Resumes/Applicants
Number of Qualified Applicants from all marketing platforms
Number of Hires

Job Board #2


Marketing Platform Spend Cost Per Click Fee
NOTE: if you boost then average your cost
Do they charge seat charges?
How much per seat?
How many seats do you need?
Total Number of Jobs Posted
NOTE: count all the jobs even if they are the same role
Number of Clicks
NOTE: this number may be unknown because someone could have clicked and read your job description and decided they aren't interested
Number of Resumes/Applicants
Number of Qualified Applicants from all marketing platforms
Number of Hires

Job Board #1


Marketing Platform Spend Cost Per Click Fee
NOTE: if you boost then average your cost
Do they charge seat charges?
How much per seat?
How many seats do you need?
Total Number of Jobs Posted
NOTE: count all the jobs even if they are the same role
Number of Clicks
NOTE: this number may be unknown because someone could have clicked and read your job description and decided they aren't interested
Number of Resumes/Applicants
Number of Qualified Applicants from all marketing platforms
Number of Hires
Considering all your sources, how many preferred qualified candidates did you not get to hire?

NOTE: this number may be unknown and is influenced by your hiring steps and the demand of the candidate

Average Revenue Opportunity for a hire
How do you manage applications and resume?
How much does your applicant tracking system cost per year?
NOTE: enter all basic and addon service fees.
Do you have a career page?
Do you need tech team to work on integrations?
Do you do any in-person events or activities to recruit talent?
How many events annually?
What kind of jobs do you do these events for?
Select all that apply
Specialist
Entry LevelIntermediate LevelExpert Level
Trade
Science
Healthcare
Engineering
Finance/Accounting
Technical
Creative
Legal/Law
Generalist
Entry LevelIntermediate LevelExpert Level
Business Support

Management

Executive

At this time we do not match for these roles. These are other business and tools that are really good at that

Average cost of each event?
Please fill in the details

Next »

You are done!!

Click on "Get Comparison Results" to display Results


your current
methods
summarypepelwerk
Total of jobs needed
to be filled
Total jobs actually filled
Number of unfilled roles0
Estimated annual spend on
getting jobs filled
Est Revenue Lost for
Unfilled Roles
0
Systems and Admin
Cost Total
included in service
Grand Total Cost
Disclaimer: These are estimates of cost comparison not a promise of savings.
Savings will happen as you change your overall strategy and use pepelwerk more to find your matches.
cost imageCost Comparison is brought to you by tm-image
  • This tool is based on budgets in US dollars
  • We use annual averages that you enter and that come from the industry
  • Do not go back on the browser. You will start from scratch.
  • Please only enter whole numbers
  • Press enter after you answer a question so we know you are ready to move on
  • To bypass the tool and begin posting jobs, simply create account
  • download the cost calculation worksheet to work it out in your own time

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